Flexible Spending


PayFlex provides the College’s flexible spending options. Currently, these include medical and dependent care options. You may elect to have a portion of your pay reserved to cover these expenses with pre-tax dollars. FSA and DCRA accounts allow eligible faculty and staff to reduce their taxes through pre-tax deductions to pay for uncovered medical expenses, such as co-payments, glasses, or massages (when medically necessary), or for work-related dependent care.  Enrollment is open each December for the following calendar year (Jan-Dec).

Effective 1/1/2016, the maximum election amount for a Healthcare FSA will remain the same at $2,550. Dependent Care FSA remains at $5,000.

Effective 1/1/2014, employers that offer Healthcare FSA programs had the option of allowing participants to roll over up to $500 of unused funds at the end of the plan year. Williams amended our plan which allowed for carry over into 2015, and in future years.

Per Health Care Reform Changes in Healthcare FSA effective 1/1/2011, over-the- counter medications are not eligible for reimbursement through a Healthcare FSA without a prescription.


  • FSA – flexible spending account
  • Healthcare FSA – flexible spending account for medical expenses (formerly MERA)
  • MERA – medical expense reimbursement account
  • DCRA – dependent care reimbursement account

Open Enrollment

  • Enrollment in a Healthcare FSA and DCRA begins on November 1, 2015 through December 4, 2015.
  • Enrollment is done online at the PayFlex website.
  • Member ID is your PeopleSoft ID starting with W. If requested, employer group number 125900.
  • Please reference this Guide for Online Enrollment for step-by-step instructions.


The Pay Flex website offers easy-to-use planning tools, personal health assessments, financial calculators, and account management dashboards.

  • Savings Calculator, which can help you itemize un-reimbursed healthcare and dependent care expenses and estimate the amount of your annual flexible spending if you should choose to participate.
  • Eligible Expense Items, which helps you determine if your expenses are eligible or ineligible for reimbursement.
  • Getting Reimbursed for Orthodontia Expenses, explains the process to submit an itemized statement/paid receipt, the orthodontist’s contract/payment agreement, or monthly payment coupons.

In addition, the PayFlex Mobile App allows you to keep track of and manage your flexible spending account from your smart phone.