Working for Williams During the Pandemic

Please review the staff situational examples below to clarify how staff will be paid. If you still have questions please contact [email protected].

**Update May 7, 2020**

Situation Leave
Your manager has indicated you are ESSENTIAL and you are WORKING ON CAMPUS

Public Health Emergency – Essential Staff

Record all regular hours worked

Designated staff should enter CV19 shift differential

Questions should be directed to supervisors
Your manager has indicated you are ESSENTIAL and you are working a rotating schedule

If you are on a schedule rotation, you may not be required to come to campus some weeks, however, this is not vacation. You are considered on-call and in some cases have work to do from home.

 

Record “COVID19” for your standard weekly hours.

 

Questions should be directed to supervisors.
If you are considered ESSENTIAL and become ill

 

If you have a minor illness with a cough or cold, stay home. Record all regularly scheduled hours as sick time.

 

 

If you are considered ESSENTIAL and in a high-risk group as defined by the CDC, cannot do your work from home

 

HR will work with the staff member and manager on an individual basis evaluating possible accommodations and leave balances. 

These individuals will record time under the COVID19 earnings code.
You are ill

  • You have been diagnosed with COVID-19
  • You have a more serious illness and would miss >3 days of work
  • You are having surgery

Contact Megan Childers ([email protected]) or Danielle Gonzalez ([email protected]) so they can send FMLA paperwork and short term disability information to you.

 

Record your hours under the COVID19 earnings code.
You have been told to self-isolate or quarantine, by a medical professional or public health official, because of exposure to someone infected with COVID-19

 

You should provide documentation to HR and use the COVID19 earnings code.
You were ill, 

  • and had been directed to self-isolate or quarantine,
  • were presumed positive with COVID-19, or 
  • infected with COVID-19

but now you feel better.

 You will be required to provide HR with a return to work release from a medical professional. 
You need to stay home to care for a family member who is ill with COVID-19

Contact Megan Childers ([email protected]) or Danielle Gonzalez ([email protected]) so they can send FMLA paperwork, when applicable.

 

You may stay home, remote work is expected when possible. 

 

You may report time using the COVID19 earnings code.
You need to stay home with a small child whose school has closed because of COVID-19

 

You may stay home, remote work is expected when possible. 

 

Staff will not be required to use vacation or personal leave.

 

You are in a high-risk group as defined by the CDC, not sure if I should be working

 

Contact Danielle Gonzalez ([email protected]) or Megan Childers ([email protected]) to discuss possible accommodations. 

 

If accommodations cannot be made, you may stay home, remote work is expected, when possible. 

 

HR will work with staff on an individual basis.
You are NOT in a high-risk group, as defined by the CDC, but are worried about potential exposure to the virus and choose not to come to work as assigned.

Where remote work is not possible, employees may use vacation and/or personal days to be paid for the time away from work. 

 

Sick days may not be used in this situation. 

 

Once vacation and personal days are exhausted, employees must submit an unpaid leave request per college policy.

 
You are not on campus because you are on vacation.

 

Record regularly scheduled hours as vacation time.

 
You travel out of state for your vacation. Gov. Charlie Baker declared all out of state visitors to self-quarantine for 14 days. Staff will need to take additional vacation to cover the quarantine period for the duration of the governor’s order.
You are not on campus because you are working from home.

 

Record your standard hours.