Self-Service Direct Deposit Instructions

It is no longer necessary to submit the paper Direct Deposit form as you will now enter your Direct Deposit information into the Human Resources System using Employee Self Service. We also no longer require a copy of a blank check or savings account statement. To get started all you need is your User ID(W#######), Password, and bank account information.

Please allow at least one pay period for your changes to be reflected on your paycheck. If you need assistance or have any questions, call the Payroll Office at (413) 597-4162.

 

Accessing Human Resources Self-Service

  • Faculty, Staff and Students: go to the HR system at https://ephr.williams.edu.
  • Enter your username and password, then click “Sign In”.
  • If you have trouble determining your User ID or reminder question, contact Human Resources at x2682 or x3032.

Accessing Direct Deposit Information

  • Click the following link to access your direct deposit information:
    • Faculty and Staff: Self Service > Payroll and Compensation> Direct Deposit
    • Students: Self Service > Williams Employment > Student Direct Deposit

To Add Your Primary Account

  • Click the “Add Account” button to add your primary account.
  • Complete the requested fields:
    • Routing Number – this number is the 9-digit number in the bottom left corner of your check, i.e. 211871015 for Williamstown Savings Bank. DO NOT copy the numbers from your savings deposit tickets. These usually are not valid. *If you are not sure what the routing number is, contact your bank.
    • Account Number – this is the series of numbers found at the bottom of your checks that follows the routing number.  DO NOT include the last few digits on the right after the ? symbol, as this is your check number (sames as the number on the top right of the check).
    • Account Type – choose Checking or Savings account.
  • Click Submit.
  • After you have read the Authorization Agreement on the Submit Confirmation page, click Okay.
  • Review your account information on the Direct Deposit Detail.
  • The Primary Account is where your entire net pay will be deposited if you only add one account, or where the remainder of net pay will be deposited after the designated amounts and/or percentage values have been deposited if you add additional bank accounts.
  • The Deposit Order will always be ‘999’ for the Primary Account.

To Add Additional Accounts

  • Click the “Add Account” Button.
  • Complete the requested fields:
    • Complete the Routing Number, Account Number and Account Type as above.
    • Deposit Type – select a specific dollar Amount or a Percentage of your net pay.
    • Amount or Percentage – enter the number value for either the amount or percentage.
    • Deposit Order – this is the order in which you would like the amounts or percentages to come out of your net pay. Deposit order 1 will be deposited first, 2 will be deposited second, with the remainder of net pay deposited into your Primary account (Deposit order 999).
    • Note: If you set up accounts with both a dollar Amount and a Percentage the highest order should be a percentage. For instance: enter your Primary Account (Deposit Order 999), then $50.00 into an account with Deposit Order 1, and 50% into an account with Deposit Order 2.
  • Click Submit.
  • After you have read the Authorization Agreement on the Submit Confirmation page, click Okay.
  • Review your account information on the Direct Deposit Detail.

To Edit an Account

  • Click the “Edit” button.
  • Change the applicable information:
    • For all accounts, you can edit Routing Number, Account Type, and Account Number.
    • For accounts not specified as Account Type = Primary, you can also edit Deposit Type, Amount/Percent, and Deposit Order.
    • Deposit Order must be unique and less than 6, so to re-order accounts you may need to make a few edits (i.e. change #2 to #4 in order to change #3 to #2, then change #4 to #3).
  • Click Submit.
  • After you have read the Authorization Agreement on the Submit Confirmation page, click Okay.
  • Review your account information on the Direct Deposit Detail.

To Delete an Account

  • Your Primary account can not be deleted once you have signed up for Direct Deposit. If your primary account has changed, please use the “Edit” button to change the account details.
  • For accounts not specified as Account Type = Primary, click the “Delete” button next to the account you would like to delete.
  • When asked “Are you sure you want to delete this Deposit Account?” click “Yes” or “No.”
  • After you have read the Authorization Agreement on the Submit Confirmation page, click Okay.
  • Review your account information on the Direct Deposit Detail.

To cancel all Direct Deposit and begin receiving paper paychecks, please contact the Payroll Office.  You can not elect to receive both Direct Deposit and a paper paycheck for a portion of your pay.

Pay Statement Print Option

  • Click this link to indicate your preference for receiving a printed copy of your direct deposit pay statement.
  • By default, all new Direct Deposit enrollments will be set to “Do not send a paper copy of direct deposit pay statement to my home address.”
  • You can choose “Send a paper copy of direct deposit pay statement to my home address.” to have a paper pay slip printed for each paycheck you receive.  However, the College encourages faculty, staff and students to use self-service as the primary way to view their Paycheck and to opt out of printing whenever possible.

 

You will receive an email confirmation when you have made any changes to Direct Deposit.  Please allow at least one pay period for your changes to be reflected on your paycheck. If you need assistance or have any questions, call the Payroll Office at (413) 597-4162.