New Hires

Newly hired employees must complete an I-9 form (confirming work eligibility) and provide the College with their Social Security number. This is done in Workday.

If you do not have a Social Security number, you can obtain one from the Social Security Office in North Adams. Application forms are available in Human Resources.

You are always welcome to privately discuss individual questions with a member of the Human Resources team. Please contact Carol Rand or call x4162.

Tax Withholding

All employees are subject to Federal income tax withholding, Massachusetts income tax withholding, and Social Security (FICA) tax withholding.  Federal and Massachusetts income tax is withheld from your wages based on marital status and the number of allowances claimed on the forms. You may also specify an additional dollar amount to be withheld or indicate that you are exempt from withholding. To change your withholdings from year to year, sign into Workday.

As of June 2024, Williams is registered for withholding tax in the following states: Massachusetts, Vermont, New York, and Connecticut. If you work in a different state than you live in, move to a different state on this list, or begin working remotely in one of these states, you will need to complete additional state tax elections so you have tax information on file for the states where you live and work.

Navigate to the Pay and Benefits app in Workday. Select Pay from the list of options to reveal additional submenus for state and federal tax elections.

Direct Deposit

The College encourages staff, faculty, and student employees to set up direct deposit and to opt out of printing whenever possible as an important part of our commitment to sustainability. Employees may have their net pay deposited automatically each payday into single or multiple accounts in the same or different financial institutions:

  • By amount or percentage
  • To checking or savings accounts

To set up or change your Direct Deposit, also called payment elections, please sign into Workday and navigate to the pay and benefits app. On the Overview menu, under Tasks and Reports, select Payment Elections.

Pay Calendars

Time Reporting

Front-line staff in Campus Safety Services, Facilities, and Dining Services utilize punch time in Workday. Campus Safety and Facilities staff may utilize mobile punching. Dining staff use kiosks in the various dining halls.

Academic and administrative support staff enter time in and out including meal breaks in Workday.

Exempt/salaried staff report time worked on a college holiday.

All staff must request time off in Workday.

Self Service

Human Resources Employee Self-Service is never closed! You can sign into Workday from work or home during the day, in the evening, or on the weekends.  You can also download the mobile app in the App Store or Google Play Store.

Need Workday support? Contact the OIT Help Desk at itsupport​@williams​.edu or by phone x4090.