Get a job - let's start with paperwork

Here are important things to do if you are a student at Williams who is interested in working:

Complete Form I-9 

The I-9 must be completed in person with Human Resources. This includes both initial completion of the I-9 and document verification for those who submitted an I-9 remotely under COVID protocols (see below).

Fall 2021 Walk-in Hours for I-9s (all are in Human Resources and no appointment is needed)

Monday 11:30am-1:30pm; Tuesday 11:30am-1:30pm; Wednesday 11:30am-1:30pm and 4:00pm-6:30pm; Thursday 11:30am-1:30pm

The I-9 must be completed prior to beginning work.

Only original and unexpired identification documents can be accepted to complete Form I-9. (a complete list of acceptable documents is on page 3 of the FORM I-9 )

  • If you are an international student with an F-1 visa, you must also provide a copy of Form I-94 and Form I-20

Those of you who submitted Form I-9 through the Box platform will need to have your original identification document(s) physically inspect by a member of Human Resources. More details about those arrangements will be forthcoming

Generally speaking, your I-9 will cover your entire four years at Williams and you will not have to complete another one.

You can apply for and interview for campus positions before completing your I-9.

Review Tax Forms

Student employment income is considered taxable income and is subject to tax withholding by both the federal and state governments.

After your supervisor hires you into a position through the Human Resources System (our payroll system), you will receive an email with providing you with access to two tax forms, the W4 (federal withholding) and the M4 (state withholding) directly in the Human Resources System. We recommend that you review the forms and make any changes you wish to make within the first couple pay periods, if not before. If you don’t, the forms default as applicable by law and withhold taxes at the highest rate. You may change your tax forms at any time in the system.

If you are an international student, you can complete the M4 in the Human Resources System. The payroll department will be reaching out to you about an introduction to Sprintax. This is a platform the college uses to support international students with a number of tax related items. You will be able to complete your W4 in that platform.

Please note that we are not permitted to give individual tax advice. If you have questions about how to complete these forms, please check with a parent or other trusted person who can assist you with this.

Direct Deposit

Direct deposit is now required of college employees, including students. Your earnings will automatically be available in your account on payday! You do have to use a U.S. bank for this, but it’s easy to set up an account at a local bank. On top of that, we recently simplified the process for enrolling in direct deposit for payroll.

If you are enrolled in direct deposit for Accounts Payable, your Payroll direct deposit will be created using the same bank information. You can enroll or update your direct deposit at > Self Service > Campus Finances> Manage My Bank Accounts.  

If participation in the direct deposit program represents a challenge for you, please contact us at [email protected]