Parents & Families

STUDENT EMPLOYMENT FAQs for PARENTS & FAMILIES

Who can work at Williams? All students are allowed to work after they have completed the required payroll forms (form I-9 is the BIG one). Please contact us if you are unsure.

How do students find jobs?  A great place to start is logging on to Handshake, our online job posting system. New students gain access to this site in late July/early August. Once arriving on campus, they may hear of other opportunities through faculty members, staff, or word of mouth from their peers.

What forms must be filled out before a student can work? Every employee of the college (students included!) MUST complete the I-9 form first and then the W-4 and M-4 forms (both for tax purposes). We strongly encourage that the I-9 be completed at the Resource Fair on Move-In Day , but anytime during the year in the Human Resources Office is OK too…as long as it’s before they start working!

 How does Financial Aid affect employment? Williams gives student employment priority to students who receive Financial Aid. Your student’s Financial Aid Award Description in the Work/Study category will say Williams Financial Aid Recipient – Federal Work Study OR Campus Employment. Check with Financial Aid if you have questions.

What is considered “full time” work for students? A first year student, in a “full time” position can work no more than an average of 8 hours per week in all jobs combined (Yes, students may hold multiple jobs at one time!). Returning students can work an average of no more than 10 hours per week in all jobs combined.

Is there a limit to what students can earn? The amount allocated for student employment earnings (see Financial Aid Award Description) is the maximum, amount a student can earn during each academic year. This number varies between students due to their individual financial situations. Earnings limits apply to all students regardless of whether or not they are receiving financial aid.

What if my student doesn’t earn their entire student employment award? The balance will have to be made up with an additional student and/or parent contribution, using other resources. If this is a concern, please talk with Financial Aid.

How do students monitor their earnings, and what happens if they exceed their award? Students can monitor their earnings in PeopleSoft. This is the same system students use to log their work hours and complete tax forms. Generally, if students exceed their earnings award, they are no longer allowed to continue working on campus for the remainder of the academic year. That said, if they are getting close to the limit, we encourage them to talk with Financial Aid about their situation.

When do students get paid? Students are paid every other week, on Fridays. They may elect to set up direct deposit (strongly encouraged!), or to receive paper checks delivered to their student address. Direct deposit is a FREE service and students can set it up themselves in PeopleSoft.

Where can my student get help if he/she has questions?  Students can get support from the Student Employment Manager in a few different ways: in person (at the Human Resources Office), by phone x4568 on campus, or by email studentemployment@williams.edu.