Wellness at Williams Frequently Asked Questions

  • Wellness at Williams is a program designed to help motivate employees and their families to get and stay healthy. In addition, it can help to better manage health care costs for us all.

    Wellness at Williams is a series of health improvement initiatives intended to heighten the awareness of faculty and staff about the importance of healthy life choices and how they relate to healthcare premiums. The program is completely voluntary, totally confidential, and includes a direct financial incentive.

    The program launches February 1, 2018. While workshops and programming will continue throughout the year, we encourage participants to complete their Biometrics and Health Assessments by June 30, 2018. All program requirements must be completed by September 30, 2018.

  • Any employee who is the subscriber in a Williams health insurance plan is eligible for the incentive. A subscriber is the person who carries the insurance on behalf of the family. Employees hired after June 30th will only be eligible if they can complete all requirements by the deadline of September 30th.

    Continuing for 2018, the enrolled spouse of an eligible employee is also eligible for an incentive.

  • You are welcome to participate in on-campus workshops and challenges (although you will have to track your progress manually). However, only subscribers in the college's health insurance plans are eligible for the incentive.

  • To earn 500 points and receive $500 taxable incentive:

    Updated Activity Categories
    (only ONE needs to be completed)
    Preventative Health Visit * Complete one preventative care visit per Preventive Screening Guidelines for Healthy Adults.
    Routine Oral Exam * Complete one routine dental visit within the past 12 months.
    Two On-Campus Workshops Attend at least two On-Campus Wellness or Financial Seminars. Register at On-Campus Workshops
    One Online Wellness Workshop Complete one four-week or longer Online Wellness Workshop. Register at bluecrossma.ahealthyme.com

    * Earned points will be automatically awarded and can take up to 90 days to be credited.

  • Your spouse will earn 500 points and receive $100 taxable incentive:

  • You will receive a payment of $500, less applicable taxes, in your paycheck. The spouse incentive of $100, taxable to the employee, will be issued as a check mailed to your home.

    HR receives a monthly report from Blue Cross Blue Shield of individuals who have earned 500 points. You will receive the Wellness incentive in the following month. Incentive payments will be processed monthly beginning in the second paycheck in March. For example, if you had 500 points by the end of March you can expect to receive the payment in the second payroll in April and you will receive an email in the week the payment is being made.

  • The program will begin on February 1, 2018 and will end September 30, 2018. It is recommended that you complete all the requirements by June 30, 2018 in order for results to be uploaded to your health assessment by the end of September.

  • The Blue Cross Blue Shield's ahealthyme.com will once again be used to complete the personal Health Assessments. Beginning February 1, 2018, visit ahealthyme.com to complete your Health Assessment. New participant? View the account creation and login guide.

  • You simply need to complete one activity category to meet the requirements for the incentive.

    • Complete a Preventative Health Visit or Routine Oral Exam and points will automatically be awarded within 90 days.
    • Attend at least two On-Campus Wellness or Financial Seminars - register at On-Campus Workshops.
    • Complete one four-week or longer Online Wellness Workshop - register at ahealthyme.com. After completing the Health Assessment, you can click the Take Action Now button and a list of recommended workshops will appear based on the results of your Health Assessment. Or register from your personal Dashboard landing page by using option 2 – Take A Workshop.
  • Data from your On-Campus Screening or Provider Screening Form will be automatically uploaded to your Health Assessment within 3-4 weeks of submission. Important Note: Self-reported biometric data will not earn credit toward the incentive; please do not enter any biometric data or make any changes to uploaded data.

    On-Campus Screenings have been scheduled beginning on the week of February 5th, 2018. Refer to this Announcement for more details and to register. Or simply click on the button below.

    Make an Online Appointment

    Alternatively, you can use information obtained from your doctor as a result of an annual physical, as long as it was done within the past range appropriate to your age group: 18-21: past year; 22-49: past three years; 50 and over: past year. Simply have your doctor complete the Provider Screening Form and either you or your doctor can submit it to Berkshire Health Systems. (Waist Circumference, Body Fat %, and Body Mass Index (BMI) are optional fields on the form.)

  • Yes, you can use this data if it was done with a routine physical exam within the past range appropriate to your age group: 18-21: past year; 22-49: past three years; 50 and over: past year.

    Simply have your doctor complete the Provider Screening Form and either you or your doctor can submit it to Berkshire Health Systems. (Waist Circumference, Body Fat %, and Body Mass Index (BMI) are optional fields on the form.)

  • The biometric data questions include your height, weight, blood pressure, total and HDL cholesterol levels, and glucose level. Waist Circumference, Body Fat%, Body Mass Index (BMI), LDL, and Triglycerides are optional.

  • Everyone knows that choices such as diet and exercise can have a major effect on your health. But some of the biggest threats to your health are things you don’t know or can’t see. The first step to better health is a clearer understanding of your personal health status. The Health Assessment is your chance to take this important first step.

  • Congress passed the Health Insurance Portability and Accountability Act in 1996 to protect your personal information from being inappropriately disclosed. All those who provide medical services have completed HIPAA training and are in compliance with HIPAA privacy guidelines. In addition, strict confidentiality and data security protocols are in place and adhered to by all healthcare employees.

  • The only individually identifiable information that the college receives is the names of participants who complete the requirements so we can issue the incentive. At the end of the year, we receive aggregate reports about the health of our population. A personal report with the results of the Health Assessment is provided confidentially to you and the answers are shared with BCBS nurse case managers. Williams will not receive this information.

  • Blue Cross may use the health assessment information for outreach calls through the Care Concierge program. Here’s an example: a member reports being overweight and having high blood pressure, but has not seen a doctor in two years and is not taking medication to control the high blood pressure. This member may well receive a call from Care Concierge urging the member to see a physician. The outreach is voluntary and confidential. Members do not need to participate, but we hope they will.

    The responses cannot be used by BCBS in setting the college’s health plan premiums. Nor can it be used later to deny coverage because of a pre-existing condition. There are no exclusions on pre-existing conditions on our college health plan or any managed care plan in Massachusetts. That became federal law in 2015 under the Affordable Care Act.

  • Annual medical insurance premiums were increased by $250 for all participants. In addition, the college will contribute an additional $250 annually from other college resources to fund the wellness incentive.

  • The primary goals of Wellness at Williams are to encourage employees and their families to make healthier choices and, over time, to foster a campus-wide culture of health awareness. If the initiative ultimately results in a healthier workforce, that will have a positive impact on medical plan costs because those relate directly to claims incurred by plan participants. That would benefit employees, who pay a portion of the costs, as well as the college.


For additional questions on the program, please feel free to contact Kris Maloney at x4478 or Megan Childers at x4355.