Wellness at Williams Frequently Asked Questions

  • What is Wellness at Williams?

    Wellness at Williams is a program designed to help motivate employees and their families to get and stay healthy. In addition, it can help to better manage health care costs for us all.

    Wellness at Williams is a series of health improvement initiatives intended to heighten the awareness of faculty and staff about the importance of healthy life choices and how they relate to healthcare premiums. The program is completely voluntary, totally confidential, and includes a direct financial incentive.

    The program launches February 1, 2017. While workshops and programming will continue throughout the year, we encourage participants to complete their Biometrics and Health Assessments by June 30, 2017.

     

    The steps you must take to receive the $500 incentive include:

    • Obtain biometric information (Know Your Numbers”) such as height, weight, blood pressure, cholesterol, and glucose, which will automatically be uploaded into your Health Assessment.
    • Complete an online Health Assessment at ahealthyme.com to learn about your health and any issues you may have.
    • Complete one activity category from the Wellness Activities list.

    New for this year, the steps your spouse must take to receive their $100 incentive include:

    • Obtain biometric information (Know Your Numbers”) such as height, weight, blood pressure, cholesterol, and glucose, which will automatically be uploaded into your Health Assessment.
    • Complete an online Health Assessment at ahealthyme.com to learn about your health and any issues you may have.
    • Complete a Preventive Health Visit (age 22-49: within the past 3 years; 50 and over: within the past year) or Routine Oral Exam (within the past year).
  • What were the aggregate results of the Health Assessments completed in 2016?
    • 57% of subscribers (597 out of 1043) completed the requirements to receive the Wellness Incentive.
    • Total incentive paid by the college was $298,500.
    • The college collected approximately $260,750 from health insurance premiums.
    • Net cost to the college for the program was $37,750.
    • 70% of participants report they are in excellent health or very good health, the same as 2015.
    • 96% report they had a mammogram; 88% had colonoscopies.
    • The top 3 current conditions reported in 2016 are allergies (19%), high blood pressure (18%), and back pain (14%).
    • 75% of participants report that they participate in three-five days of moderate/vigorous physical activity on a regular basis, 25% exercise two or less times/week.
  • Who’s eligible to receive the incentive?

    Any employee who is the subscriber in a Williams health insurance plan is eligible for the incentive by completing the biometric data, health assessment and Wellness activities. A subscriber is the person who carries the insurance on behalf of the family.

    Continuing for 2017, the enrolled spouse of an eligible employee is also eligible for an incentive.

  • Can my spouse take the HA and receive the incentive?

    Yes, continuing for 2017, we are inviting enrolled spouses to participate! To receive a $100 check (taxable to the employee) your spouse will need to complete the following for a total of 500 points:

    • 100 will be awarded when BCBS has verified all required biometrics (either from an Campus Screening or Provider Screening Form completed by their physician)
    • 100 will be awarded for completing the Health Assessment at ahealthyme
    • 300 will be awarded upon completion of a preventive health visit or an annual dental exam.

    We recommend all requirements be completed by June 30, 2017, the program will end on September 30, 2017.

  • What is the incentive for participating in the Wellness at Williams program?

    After you complete your biometric screening, online Health Assessment (HA), and required Wellness Activities you will earn 500 points and receive a payment of $500, less applicable taxes. The spouse incentive is $100.

    HR receives a monthly report from Blue Cross Blue Shield of individuals who have earned 500 points. You will receive the Wellness incentive in the following month. Incentive payments will be processed monthly beginning March 24, 2017. For example, if you had 500 points by the end of March you can expect to receive the payment in the second payroll in April and you will receive an email in the week the payment is being made.

  • What do I need to do to be eligible for the $500 incentive?

    Ahealthyme tracks your participation through the Points Tracker. A total of 500 points are required to earn the $500 incentive. Points are awarded as follows:

    • 100 will be awarded when BCBS has verified all required biometrics (either from an Campus Screening or Provider Screening Form completed by your physician)
    • 100 will be awarded for completing the Health Assessment at ahealthyme
    • 300 will be awarded upon completion of one activity category from the Wellness Activities list (including preventative screenings, dietician meetings, attending designated Wellness at Williams workshops, online workshops or telephonic coaching)
  • How can I access the information needed to complete my Biometric numbers?

    On-campus biometric screenings have been scheduled beginning on February 7, 2017. Refer to this Announcement for more details and to register. Or simply click on the button below.

    Make an Online Appointment

    Or you can use information obtained from your doctor as a result of an annual physical, as long as it was done within the past range appropriate to your age group: 18-21: past year; 22-49: past three years; 50 and over: past year.

    Simply have your doctor complete the Provider Screening Form and either you or your doctor can submit it to Blue Cross Blue Shield. (Waist Circumference, Body Fat %, and Body Mass Index (BMI) are optional fields on the form.)

    Data from your screening or Provider Screening form will be automatically uploaded to your Health Assessment within 3-4 weeks of submission. Important Note: Self-reported biometric data will not earn credit toward the incentive; please do not enter any biometric data or make any changes to uploaded data.

  • How do I complete the online Health Assessment?

    The Blue Cross Blue Shield's ahealthyme will once again be used to complete the personal Health Assessments. (Results from last year's HA will also be available online.)

    The ahealthyme site is a secure website. It assesses, informs, and tracks your health—from screenings to weight loss to stress—all from your computer or smartphone. Key features include:

    • A health assessment that looks at eight different areas of your health and provides you with a personalized wellness score
    • Self-paced, no cost workshops on a wide-range of topics from getting active, to weight loss, to stress management
    • All the tools you need to stay on track including nutrition and exercise logs, a recipe library and a meal planner
    • A points tracker to keep you motivated and help you monitor your progress toward your employer-sponsored wellness incentive
    • Click on the ahealthyme logo on the top left to return to your Dashboard from any page.

    Beginning February 1, 2017 visit www.ahealthyme.com/login to complete your Health Assessment. View the account creation and login guide.

  • When do I need to complete the requirements?

    The program will begin on February 1, 2017 and will end September 30, 2017. It is recommended that you complete all the requirements by June 30, 2017 in order for results to be uploaded to your health assessment by the end of September.

  • How do I register for a qualifying Wellness Activity?

    You simply need to complete one activity category to meet the requirements for the incentive. Refer to the Wellness Activity Overview for information on activities designated as eligible for the incentive and how to register. In addition to On-Campus and Online Wellness workshops, we have added additional options this year. These include being up to date on your preventative health visit or dental exam, onsite dietician meetings, on-campus financial wellness workshops, and participating in telephonic wellness coaching.

  • How can you guarantee that my private health information will be kept secure?

    Congress passed the Health Insurance Portability and Accountability Act in 1996 to protect your personal information from being inappropriately disclosed. All those who provide medical services have completed HIPAA training and are in compliance with HIPAA privacy guidelines. In addition, strict confidentiality and data security protocols are in place and adhered to by all healthcare employees.

  • Will Williams College receive individual personal health information?

    The college will receive only the names of the participants who complete the requirements so we can issue the incentive. A personal report with the results from the HA is provided confidentially to you and the answers are shared with BCBS nurse case managers. Williams will not receive this information.

  • How will BCBS nurse case managers use the information from the HA?

    Blue Cross may use the health assessment information for outreach calls through the Care Concierge program. Here’s an example: a member reports being overweight and having high blood pressure, but has not seen a doctor in two years and is not taking medication to control the high blood pressure. This member may well receive a call from Care Concierge urging the member to see a physician. The outreach is voluntary and confidential. Members do not need to participate, but we hope they will.

    The responses cannot be used by BCBS in setting the college’s health plan premiums. Nor can it be used later to deny coverage because of a pre-existing condition. There are no exclusions on pre-existing conditions on our college health plan or any managed care plan in Massachusetts. And that became the law of the land in 2015 under the Affordable Care Act.

  • How is the incentive being funded?

    Annual medical insurance premiums were increased by $250 for all participants. In addition, the college will contribute an additional $250 annually from other college resources to fund the wellness incentive.

  • How does Wellness at Williams relate to health care costs?

    The primary goals of Wellness at Williams are to encourage employees and their families to make healthier choices and, over time, to foster a campus-wide culture of health awareness. If the initiative ultimately results in a healthier workforce, that will have a positive impact on medical plan costs because those relate directly to claims incurred by plan participants. That would benefit employees, who pay a portion of the costs, as well as the college.